What are 'Notes' in Hejj?

Written By Stijn Vanlerberghe

Last updated 17 days ago

What are Notes?

Notes in Hejj are designed for informal observations or feedback that occur outside of formal conversations.

When to Use Notes

Use notes to capture:

  • An employee mentions a family member's health is weighing on them

  • You overhear concerns about a new policy at the coffee machine

  • You notice a colleague seems less engaged lately

  • Someone delivers exceptionally good work on a project

  • Any observation or feedback that doesn't belong in a formal conversation

In short: Notes are for everything that happens outside of scheduled 1:1s or performance reviews.

Adding Notes Quickly

Notes can be added quickly using the quick action shortcut.

Press Ctrl + K (or Cmd + K on Mac) to open the quick input function, where you can immediately add a new note about an employee.

This allows you to capture observations or feedback quickly without navigating through multiple screens.

Default Privacy: Notes Are Private

By default, notes are always set to private.

This means:

  • Only visible to the person who created the note

  • Not visible to the employee

  • Not visible to HR

  • Not visible to upper management

Changing Note Visibility

You can manually adjust the visibility of any note. Visibility options include:

Private

  • Only you can see it

Public

  • Visible to the employee, their manager, HR, and upper management

Custom

  • You manually select who has access

Tagging Colleagues in Notes

You can tag a colleague within a note using the @-function.

When you tag someone:

  • That person receives an email notification

  • That person gains access to the note

This works even when the note is set to private. Tagging someone automatically grants them access.

Finding Notes for a Specific Employee

All data points related to your employees can be found on the employee timeline.

Quick access tip: Press Ctrl + K (or Cmd + K) to open the quick menu, which also works as a smart search function. Type the employee's name, and you'll be taken directly to their timeline.

Key Takeaways

  • Notes are for informal feedback outside of formal conversations

  • Default setting is private - only you can see them

  • Visibility can be changed to public or custom

  • Tagging grants access - even on private notes

  • Use Ctrl+K for quick access to add notes or find employee timelines

Need Help?

Contact our support team if you have questions about using notes effectively.